Meeting Rooms

Availability of Meeting Rooms

Meeting rooms may be scheduled during hours the libraries are open. If Woodland Park RE-2 schools are closed, then the library will also be closed and any meeting will need to be cancelled. There will be a minimum charge of $25 for the clean-up fee, unless the room is left in its original condition.  Meeting Rooms must be cancelled 24 hrs in advance or you will be charged for the full amount of time scheduled.  To cancel call 719-686-8515.

An event planned for the Rotary Terrace at WPPL may have to be cancelled in the event of inclement weather unless the large meeting room at WPPL is also booked as a backup. Both the Rotary Terrace and the large meeting room at WPPL should be booked at the same time if a backup is desired.

 

To reserve a meeting room please fill out the Meeting Room Application Form

 

Library hours of operation:

Woodland Park Public Library

Monday: Closed
Tuesday – Thursday: 10 a.m. – 7 p.m.
Friday: 10 a.m. – 6 p.m.
Saturday: 10 a.m. – 4 p.m.
Sunday: 1 p.m. – 4 p.m.

 

Florissant Public Library

Monday: 10 a.m. – 5 p.m.
Tuesday: Closed
Wednesday – Friday: 10 a.m. – 5 p.m.
Saturday: 10 a.m. – 2 p.m.
Sunday: Closed

No meetings will be scheduled on holidays when the library is closed. See schedule for holidays. Holiday schedules and hours of operation are subject to review on an annual basis.

 

Meeting Rooms at Woodland Park Public Library:

  • Large Meeting Room     1296 square feet     Capacity  60 persons
  • Tutorial/Study room     64 square feet         Capacity     8 persons
  • Board Room                                                       Capacity   12 persons
  • Rotary Terrace              600 square feet

 

Meeting Rooms at Florissant Public Library

  • Large Meeting Room    1296 square feet      Capacity  60 persons
  • Board Room                                               Capacity    12 persons

 

Meeting Room Rental Fees

Fees must be paid at the time the application is submitted. Reservations will not be final until the fee (if applicable) and application have been received and approved. Fees will be waived for use by City departments, government agencies or affiliates and library-affiliated groups.

Per the Intergovernmental Agreements between the Rampart Library District and the City of Woodland Park and Teller County, Rampart Library District will continue its support of community non-profits and activities through modest facility rental fees. The following pricing policies have been developed:

Non-profit/community groups

  • Large meeting room usage charge              $10
  • Rotary Terrace usage charge                         $10
  • Board room usage charge                              $5
  • Tutorial/study rooms usage charge                $2
  • DLP projector in large meeting room             no charge  (please request ahead of time if you need assistance)
  • Microphone system                                            no charge  (please request ahead of time if you need assistance)
  • After hours charge                                              $20/hour 

 

For-profit/commercial groups

  • Large meeting room rental charge               $20/hour or $100/day
  • Rotary Terrace usage charge                         $20/hour or $100/day
  • Board room rental charge                               $10/hour or $50/day
  • Tutorial/study rooms rental charge                 $5/hour or $25/day
  • DLP projector in large meeting room             no charge  (please request ahead of time if you need assistance)
  • Microphone system                                            no charge (please request ahead of time if you need assistance)
  • After hours charge                                              $20/hour 

 

Social events: birthday parties, showers, funerals, anniversary parties, wedding/receptions, holiday parties, etc.  

  • Large meeting room usage charge              $10/hour or $50/day
  • Rotary Terrace usage charge                          $10/hour
  • DLP projector in large meeting room            no charge
  • Microphone                                                         no charge

After hours charge                                                   $20/hour 

Equipment available at no charge: whiteboard, screen, tables, chairs, podium, projector, microphone.

Concerns about the Meeting Room Policy must be presented in writing with specifics to the Library Director. Please provide your name and contact information. The Library District may amend or supplement this policy from time to time and reserves the right to do so.

 

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