Meeting Room Information

Fill in the Meeting Room Application form HERE.

Applications must be submitted a minimum of 72 hours in advance of meeting. Please read the Meeting Room Policies and Procedures before applying.

Meeting Room Sizes and Capacities

Woodland Park Public Library:

Meeting Room	Size	Capacity
Large Meeting Room	1410 square feet	74 people (chairs/no tables)
Colorado Room	500 square feet	15 people
Board Room	210 square feet	12 people
Rotary Terrace	600 square feet	NA
Small Meeting Rooms	64 square feet	6 people
Studio	64 square feet	3 people

Florissant Public Library:

Meeting Room	Size	Capacity
Large Meeting Room	1296 square feet	86 people (chairs/no tables)
Board Room	210 square feet	12 people

Usage Cost for For-Profit, Commercial and Social Events

1. For-Profit and Commercial Groups:
    Large meeting room $50/hour
    Rotary Terrace $50/hour
    Board Room $25/hour
    Colorado Room $25/hour
    Studio $10/hour
    Small Meeting Room(s) $10/hour
2. Social Events (Wedding, Showers, Birthday Parties, Funeral, etc.):
    Large meeting room $50/hour
    Rotary Terrace $50/hour

Concerns about the Meeting Room Policy must be presented in writing with specifics to the Library Director. Please provide your name and contact information. The Library District may amend or supplement this policy from time to time and reserves the right to do so.

View the Meeting Room Calendars

Meeting Room Procedures

Applications

1. Complete the application online. Applications must be submitted a minimum of 72 hours in advance of the meeting. Once the application is received it will be reviewed and space availability confirmed. Notification will be emailed to the applicant.
2. Meeting rooms will not be officially reserved until payment has been made. Meeting room fees will be refunded if the room reservation is cancelled as least two business days in advance of the meeting. Notification of less than two business days and no shows will not receive a refund.
3. The person receiving the room accepts responsibility for proper use of the room and must be present at time of use.
4. If a reserved room is not in use within 30 minutes after the meeting start time, the library has the right to cancel the reservation and use for other purposes with no refund to the reserving party.

Priority Use

1. Rampart Library District activities have priority in the use of the meeting rooms.
2. The libraries are designated polling places. Meeting rooms may be rescheduled and cancelled and fees refunded if a conflict with polling requirements occurs.
3. Rampart Library District will schedule meeting room reservations in the order in which it receives applications.
4. Meetings may be rescheduled up to one year in advance.

Meeting Room Use

1. Use of the kitchenette and coffee maker must be requested in advance. The stove/oven, microwave, and refrigerator nay be used to prep light refreshments or light luncheons that involve no cooking. Groups must provide their own coffee, filters, and condiments. If a caterer is to be used, the booking time should include any time needed by the caterer.
2. Library hours of operation at both libraries are available on our website at the bottom of the page.
3. An event planned for the Rotary Terrace at Woodland Park Public Library may have to be cancelled in the event of inclement weather unless the large meeting room at WPPL is also booked as a backup. Both the Rotary Terrace and the large meeting room at WPPL should be booked at the same time if a backup is desired.
4. Equipment available at no charge: whiteboard, screen, tables, chairs, podium, projector and microphone. The library may allow use of its audiovisual equipment with prior arrangement.

Concerns about the Meeting Room Procedures must be presented in writing with specifics to the Library Director. Please provide your name and contact information. The Library District may amend or supplement these procedures from time to time and reserves the right to do so.